The structure of a wholesale operation
An MGA is several businesses at once: entities, books, producers, and carrier relationships. EbixASP models each of them inside one platform.
Unlimited Branch Offices
Every branch works in the same system under a single login, with its own activity visible on its own terms and rolled up for the home office.
Subsidiary Agencies
Owned or affiliated agencies operate as their own entities inside the platform, keeping separate identities without a second installation.
Distinct Books of Business
Program, binding authority, and brokerage books stay distinct, each with its own accounting, while the whole operation reads from one system of record.
Producer & Commission Structures
Retail producer and house commissions are defined per structure and calculated per policy and per split, feeding payables and statements directly.
Carrier Settlements
Settlements with carriers run through the built-in accounting: statements, reconciliation, and check creation against the same ledger the placements posted to.
ACORD Submissions
Submissions to carriers go out as electronic ACORD forms populated from account data through eForms, delivered by print, email, or fax.
Carrier settlements from the built-in ledger
Every placement a branch or subsidiary binds posts to the ledger of the entity that wrote it. When the carrier statement arrives, reconciliation runs against those same entries: premiums billed, commissions retained, and balances due, with check creation for what the operation owes and statements for what it is owed.
Producer payables come from the same source. Splits are calculated per policy from the commission structure on file, so settling with a hundred retail producers is a reporting run, and a review of the exceptions.
Explore Agency Accounting| Date | Ref | Description | Debit | Credit |
|---|---|---|---|---|
| 04/02 | INV-20841 | Premium billed · Hartwell Logistics | $12,480.00 | |
| 04/02 | PMT-11276 | Payment received · Hartwell Logistics | $12,480.00 | |
| 04/03 | COM-08113 | Commission due · Meridian Mutual | $1,872.00 | |
| 04/04 | CHK-04492 | Producer payable · A. Reyes | $936.00 | |
| 04/05 | REC-00318 | Statement reconciliation · April |
A placement from submission to settlement
The wholesale placement moves through the platform without leaving it.
Record the submission
The retail agent, the account, and the producer structure are recorded once, on the entity and book the business belongs to.
Submit to carriers
eForms populates the ACORD application from the account data and delivers it to the carrier by print, email, or fax.
Bind and bill
The bound placement bills through the built-in accounting, with commission splits calculated from the producer structure already on file.
Settle and pay
Carrier settlements reconcile against the ledger, and producer payables generate from the recorded splits.